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Job TitleADMINISTRATIVE COORDINATOR- Remote
- Full-Time
artEquity
Pasadena, CA
Launched in 2015 as a national initiative, artEquity provides tools,
resources, and training at the intersection of art and activism. With over
5,000 individuals trained, and a growing alumni community, artEquity is
building a broad base of individuals and organizations who are
strategically poised to create and sustain a culture of equity, inclusion,
and justice through arts and culture.
Team Approach
artEquity works with a team approach based on administrative and project
needs. Reporting to the Deputy Director, this position will provide
administrative support for operations, fund development, and programming.
Responsibilities/Duties
Working with a dynamic team of staff and facilitators, the Administrative
Coordinator will provide administrative support for daily operations, fund
development, and other artEquity initiatives. As a member of a
collaborative national team, the Administrative Coordinator will work
remotely, attending teleconference and video meetings, as well as periodic
in-person meetings and trainings. Primary duties will include, but not be
limited to:
Operations and Administrative Support
Serve as liaison to the Board of Directors providing support for board
meeting schedules, agenda creation, and meeting reminders.
Work with the Deputy Director to ensure all board policies and
procedures are maintained.
Support financial processes including invoice and receipt tracking.
Support hiring process including application tracking and review.
Support proofreading and research as needed.
Support website maintenance.
Fund Development and Database Support
Support data entry for development efforts including constituent
relations, grant cycle tracking, and recording donations.
Draft and send donor acknowledgment letters.
Run and format fundraising reports.
Maintain donor filing system.
Support grant application and report creation and editing.
Research and identify prospective new individual and institutional
donors.
Support agenda creation and note-taking for development team meetings.
Program Support
Support program and event registration including group inquiries and
participant reporting.
Track and respond to requests for and schedule accessibility providers
such as ASL Interpreters, captioners, and more.
Provide on-site support for in-person programming, as needed.
Support the design and implementation of staff retreats/renewals.
General Administration
Participate in scheduled team calls as needed.
Participate in team retreats and renewal events.
Participate in antiracist working group(s)/training and anti-ableism
working groups/training as appropriate.
Skills:
Have at least 2 years of experience in relevant administrative work.
Have a commitment to social justice and activism.
Have demonstrated administrative and project management experience.
Have strong communication skills, both written and verbal.
Have a willingness and ability to engage in strategic thinking and
planning.
Have an interest in and/or familiarity with the arts.
Have a high level of discretion and ability to review and safeguard
confidential data and information.
Have a commitment to ongoing self-reflection, awareness, and
analysis-building.
Have the ability to collaborate and skillfully receive and integrate
feedback non-defensively.
Must be able to work independently, having strong decision-making
skills, and also work collaboratively as part of a dynamic team.
Must be familiar with both Microsoft Suite and Google Drive platforms,
project management software (Asana), Wix, Canva, MailChimp as well as all
social media programs.
Must be extremely organized and detail-oriented.
Access to local transportation and be willing to make local and national
trips and drive on behalf of artEquity when needed.
Experience with facilitating group dialogue is a plus.
Job Status: Full-time (30 Hours), Hourly, Non-exempt Employee
Compensation
30 hour/week staff position at $22.50-$25.00/hour, depending on
experience ($35,100 - $39,000 annually)
Health and dental (employer pays 50%)
Access to Vision plans
Annual Professional development stipend
Annual Wellness stipend
Monthly Technology stipend
Access to 401K (non-matching)
14 Paid holidays
Paid Time Off accrual
One week paid summer break
Two weeks paid winter break
Application
Please submit your cover letter and resume through our website at
www.artEquity.org/work-with-us by August 25, 2023.
Please email jobs@artEquity.org with any questions.
Commitment to equity and social justice
artEquity is committed to creating a diverse and inclusive environment.
Applicants from populations historically underrepresented in the arts field
are strongly encouraged to apply. All applicants will receive consideration
for employment without discrimination based on race, color, religion,
gender, gender identity or expression, sexual orientation, national origin,
ability, age, or veteran status.
08/25/2023
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08/25/2023